Privacy Policy

We understand that you have confidential business information and want you to know that (TopNotepad, Inc) is committed to safeguarding your privacy online, and, that we strive to make our site as safe and secure as reasonably possible. In order to address our users' most frequently asked questions we've organized our privacy policy statement in a Q&A format. If you have any questions after reading the statement, please let us know. We want to hear from you! You can email us.

What information does TopNotepad collect from me?

During registration we ask for your name, company name, address, email address, phone. In addition to the information we obtain at registration, we may ask you for information at other times, such as when you submit a query, or when you report a problem with one of our sites or services. If you contact TopNotepad we may keep a record of that correspondence. TopNotepad also may occasionally ask you to provide information to participate in certain voluntary promotions, surveys, or contests (see the section regarding this below). Finally, TopNotepad collects general information about its users, which does not necessarily identify the user, using our server log files and some of the methods described under "cookies" below.

What about TopNotepad's partner services or linked sites?

Certain products and services available through TopNotepad are made available by other companies with which TopNotepad has a strategic alliance. To obtain some of these other products and services you may be on the other company's Web site or a site they share with TopNotepad. When ordering, registering for, or purchasing products or services from these partners, you will be entering into an agreement with that partner, and not with TopNotepad. In these cases, this privacy policy does not apply; instead, the privacy policy of the partner actually providing the goods or services will apply. We urge you to read and understand our partners' policies before entering into agreements with them. We are committed to partnering with companies that share our privacy concerns. TopNotepad, however, can't control the way these partners collect or use information.

Also, when you click through to a partner's, an advertiser's, or other site linked from TopNotepad, those companies may use cookies or other means to collect information about you. Again, this privacy policy does not apply to those sites; instead, the privacy policy of the site you visit will apply. If you have questions about our partners' privacy policies or the privacy policies of these other sites, we encourage you to contact them directly.

Why does TopNotepad gather this information?

TopNotepad's primary goal in collecting personal information is to provide you, the user, with a localized experience on our site. This includes localization of invoicing templates and compliance reports based on your country. Most of the information you provide is for your own use. Example: the business information and contact details you provide are used by the software to generate the header when you create invoices. We use your contact details only when we need to communicate with you regarding our product or our service which you are already using.

How does TopNotepad use my information?

TopNotepad uses your information to enable you to take advantage of the features available through the TopNotepad’s sites. Once you register, you are no longer anonymous to TopNotepad: you are given a User ID and are able to take full advantage of TopNotepad’s many offerings. Additional information you volunteer enables us to better customize your experience. We may also use your contact information to reach you regarding important issues about the use of our service.

We use other information we collect to get a better understanding of our user base. The more insight we have into you - the people who use TopNotepad on a daily basis - the better we can serve you. Therefore, we analyze our users' demographics, interests, and behaviour based on the information provided to us through our Web site. Our research and analysis is done on an aggregate basis, and is not intended to identify individual users.

With whom, and how, does TopNotepad share my information?

  • Our Business Partners/Advertisers
    If you choose to receive information from our partners, TopNotepad (or agents working on behalf of TopNotepad and under confidentiality agreements) will send you these direct mailings. TopNotepad will not provide your information to our partners unless it is necessary to complete a purchase of a partner or co-branded product/service on TopNotepad that you have ordered. This may be necessary so that they may process your orders and ship, supply, maintain, or service the goods or services that you requested. If you register directly with another company reached through the TopNotepad site, then that company will have control over the information you provide.

    From time to time, we share aggregated data regarding the users and users of our services (for example, information such as the percentage of our users that are architects, or that users who choose one type of service request a related service a certain percentage of the time). Some of this data may include the data obtained as described in the "cookies" section, but no personally identifiable information is included in these types of statistics.

    Also, please pay attention to which services you register for when you register for TopNotepad. In some instances we have offered you the choice to register with certain of our partners at the same time you register at TopNotepad. If you choose to register with a partner, the information that you provide in registration may also be provided to that partner and will be subject to our partner's privacy policy. Our partner's policies as to the use of information may differ from TopNotepad's policy. Again, we encourage you to review our partner's policies before you enter into agreements with them.
  • Sponsors/Contests/Surveys
    Information we obtain from voluntary programs such as surveys, promotions, and contests may be subject to additional or different terms, or may be used in a slightly different way. If different terms do apply, details of the shared use of this information will be outlined in the specific terms and conditions or rules of these special surveys, promotions, or contests. Please be sure to read those specific terms and conditions because they may alter what is written in this Privacy Policy on a case-by-case basis.
  • Special Cases
    TopNotepad may also disclose account information in special cases when we have reason to believe that disclosing this information is necessary to identify, contact, or bring legal action against someone who may be violating TopNotepad’s Terms of Use. The same policy applies in cases where we believe an individual may be causing injury to or interference with (either intentionally or unintentionally) TopNotepad's rights or property, other TopNotepad users or users, or anyone else that could be harmed by such activities. TopNotepad may disclose or access account information when we believe in good faith that the law requires it and for administrative and other purposes that we deem necessary to maintain, service, and improve our products and services.

When I registered I opted to get mailings and offers sent to me. Now I've changed my mind and don't want to get them anymore. What do I do?

It's simple! At any time, you can edit your TopNotepad profile to no longer receive such offers and mailings. Just drop us an email or unsubscribe to the mailing list.

Can I cancel my TopNotepad account?

Yes, your TopNotepad account can be deleted or deactivated anytime. Once you do so, however, you won't be able to access any users-only area of TopNotepad. To delete your account, please write to us, and be sure to include your TopNotepad Username. We will provide complete instructions on deleting or deactivating your TopNotepad account.

What kinds of security precautions are in place to protect my information from hackers or prying eyes?

Your TopNotepad Profile is password protected so that you, and only you, have access. However, it may on occasion be necessary for TopNotepad employees or contractors working on behalf of TopNotepad to have access to your profile to provide you with support or to perform certain maintenance tasks. This access happens on an as-needed basis only.

Never divulge your password to anyone. Also be sure to sign out of your TopNotepad account and close your browser window when you have finished your work. This is to prevent others from accessing your personal information if you share a computer with someone else or use a workstation in a public place.

Our server vendor uses advanced security technology to ensure that your personal data remains private within our site. While no data transmission over the Internet can be guaranteed to be 100% secure, TopNotepad strives to protect your personal information, but cannot ensure or warrant the security of any information you transmit to us or from our online products or services.

Are you GDPR compliant?

Passed in 2016, the new General Data Protection Regulation (GDPR) is the most significant legislative change in European data protection laws since the EU Data Protection Directive (Directive 95/46/EC), introduced in 1995. The GDPR, which becomes enforceable on May 25, 2018, seeks to strengthen the security and protection of personal data in the EU and serve as a single piece of legislation for all of the EU. It will replace the EU Data Protection Directive and all the local laws relating to it.

We support the GDPR and have ensured all TopNotepad services comply with its provisions. Not only is the GDPR an important step in protecting the fundamental right of privacy for European citizens, it also raises the bar for data protection, security, and compliance in the industry.

What is TopNotepad’s role under GDPR?

We act as both a data processor and a data controller under the GDPR.

TopNotepad as a data processor: When customers use our products and services to process EU personal data, we act as a data processor. For example, we will be a processor of EU personal data and information that gets logged into our software when our user is invoicing a EU citizen. This means we will, in addition to complying with our customers' instructions, need to comply with the new legal obligations that apply directly to processors under the GDPR.

TopNotepad as a data controller: We act as a data controller for the EU customer information we collect to provide our products and services and to provide timely customer support. This customer information includes things such as customer name and contact information.

What else should I know about my privacy?

Please keep in mind that whenever you voluntarily disclose personal information online--for example on message boards, through email, or in chat areas--that information can be collected and used by others. In short, if you post personal information online that is accessible to the public, you may receive unsolicited messages from other parties in return.

As TopNotepad expands its offerings, we will update our Privacy Policy to address these changes. Please check this page on a regular basis for updates to this Privacy Policy.

Ultimately, you are responsible for maintaining the secrecy of your passwords and your profile. Please be careful and responsible whenever you're online.


At TopNotepad we appreciate your concerns about the security of your confidential online business transactions. TopNotepad takes security measures to protect information passed between our site and your computer. TopNotepad strives to provide a private and secure Web environment to all users of the site and its services. Password, and other personal information is encrypted before stored on TopNotepad servers.

The TopNotepad hosting service are bought from a reputed and reliable service provider in the web hosting and domain name services industry and we use Secure Socket Layer (SSL) technology, which provides strong encryption to digital information as it crosses the Internet and supports up to 128-bit encryption, depending on your browser's capabilities.

Transactions sent via the Internet in the TopNotepad ordering system are secured through payment gateway processing system of reputed online payment processing service provider. From the moment you enter into TopNotepad order processing to the moment you leave, all data transferred between your browser and our servers is encrypted. This means that your credit card numbers and order details are always encrypted as they are passed across the Internet.

This combination - encrypted online sessions and a highly secure computing infrastructure - is your protection for transmitted information and the storage of information on our site.